Navigating Beneficial Ownership Information Reporting and the State and Local Fiscal Recovery Funds

Dec 6, 2023

Recently, we discussed that businesses must comply with the Corporate Transparency Act to combat money laundering and other illicit financial activities. The act requires businesses to disclose their beneficial ownership information to the Financial Crimes Enforcement Network (FinCEN) to ensure transparency and accountability. By complying with this act, businesses can significantly prevent financial crimes and promote a safer business environment. Alongside CTA, learning about Beneficial Ownership Information Reporting and the State and Local Fiscal Recovery Funds becomes essential. This article will overview Beneficial Ownership Information Reporting and State and Local Fiscal Recovery Funds (SLFRF), highlighting their significance and importance.

Identifying the real owners behind the company can be challenging when many individuals own a company. Beneficial ownership has become a growing concern worldwide and a global trend in increasing transparency and accountability measures in recent years. Beneficial ownership refers to the individuals or entities that ultimately own or control a company, and it has become essential information to prevent and detect financial crimes such as money laundering, terrorist financing, and tax evasion.

Beneficial ownership information reporting is a crucial process that requires companies to disclose this information to help identify and prevent these crimes. The regulation allows regulators and various governmental authorities to understand the organization's structure better and identify potential risks related to an entity's ownership structure. 

The State and Local Fiscal Recovery Funds (SLFRF) have emerged as a critical component of economic recovery and stability in the wake of unprecedented challenges communities worldwide face. Effective reporting is key to transparency and accountability as local governments embark on projects to revitalize their economies and enhance public services.

Why Is Beneficial Ownership Reporting Being Introduced?

Beneficial ownership information reporting is being introduced in response to the growing global concerns and international priority to combat money laundering and terrorist financing. Regulators and international authorities have recognized the significant role beneficial ownership transparency plays in identifying potential risks.

The transparency in beneficial ownership structure combats various illicit financial activities within companies, including evasion of taxes, corruption, money laundering, terrorist financing, and other transnational organized criminal activities. In addition, beneficial ownership information reporting promotes accountability and transparency, a key component of good governance.

Which Companies Have to File a Beneficial Ownership Report?

The scope of companies required to file a beneficial ownership report varies among jurisdictions. It is not unusual for reporting requirements to apply only to certain companies. However, in general, companies that are required to file beneficial ownership reports include but are not limited to:

  • Companies that are publicly traded on stock exchanges.

  • Companies that own real estate properties.

  • Any legal entity that regularly carries out transactions exceeding a determined threshold.

  • Companies that transact with governmental entities.

  • Companies that operate in high-risk industries, such as financial institutions and casinos.

It is vital to remember that beneficial ownership regulations differ between jurisdictions. Therefore, companies should ensure they comply with the rules in their respective jurisdictions.

What is the time frame for Beneficial Ownership Information Reporting?

The timeframe for beneficial ownership information reporting also varies depending on the jurisdiction. In various instances, companies should provide beneficial ownership information on incorporation or at the time of change or restructuring of ownership. In other cases, state legislation may require periodic updates and reporting. Companies should, therefore, familiarize themselves with the reporting requirements in their respective jurisdictions.

What Information Do Companies Need to Include in a Beneficial Ownership Report?

The information required for beneficial ownership information reporting will vary by jurisdiction. However, the following information is commonly requested in reports:

  • Names and complete addresses of the beneficial owners.

  • The percentage of ownership vested in each beneficial owner.

  • The nature of the beneficiary's interests, such as the right to vote or receive dividends.

  • The date on which the beneficial owner's interest in the company commenced.

Moreover, some jurisdictions might require further identifying information, such as the beneficial owners' passport or national ID card numbers.

How Will Beneficial Ownership Reporting Take Place?

Beneficial ownership information reporting takes place through a range of communications. Companies may be required to file electronic forms through governmental portals, provide information via post, file the report required when incorporating a new company, or provide immediate notification of changes in beneficial ownership in real time.

Additionally, some jurisdictions embody beneficial ownership registries, which allow companies to file reports online. Companies should ensure familiarity with the procedure for filing a beneficial ownership report in their respective jurisdictions to ensure full compliance.

What Are the Penalties for Noncompliance with the Beneficial Ownership Rule?

Penalties for noncompliance with the beneficial ownership rule vary depending on jurisdiction. Companies need to file their beneficial ownership report or amendment by the deadline. Failure to do so can result in a fine of $500 per day, with a maximum fine of $10,000. If a company intentionally provides inaccurate information or fails to file the report willfully, it is considered a felony and can result in up to two years of imprisonment. An additional 10 years of prison can be imposed if anti-money laundering violations are also committed.

Understanding State and Local Fiscal Recovery Funds

The SLFRF is part of the American Rescue Plan Act, providing substantial financial assistance to state, local, tribal, and territorial governments. These funds aim to address the economic impacts of the COVID-19 pandemic, supporting a broad spectrum of initiatives such as public health, education, infrastructure, and economic recovery.

Simplified Reporting - Why It Matters:

  1. Transparency and Accountability: Simplified reporting allows citizens and stakeholders to easily understand how funds are allocated and spent, fostering trust in government actions and demonstrating a commitment to accountability and responsible financial management.

  2. Efficient Resource Allocation: Streamlined reporting processes reduce administrative burdens, enabling governments to allocate resources more efficiently and focus on impactful projects.

  3. Prompt Decision-Making: Simplified reporting enables real-time access to project status and expenses, facilitating quick decision-making.

  4. Enhanced Data Accuracy: Simplifying reporting reduces errors and ensures reliable data for project assessment and decision-making.

  5. Accessibility for All Stakeholders: Simplified financial reporting formats increase accessibility and encourage civic participation.

Implementing Simplified Reporting:

  1. Clear Project Descriptions: Clear and concise project descriptions with objectives, outcomes, and timelines facilitate understanding among stakeholders and the public.

  2. Regular Updates and Milestone Reporting: Establishing a reporting schedule that includes regular updates on project milestones and expenditures is essential. This will keep stakeholders informed and engaged throughout the project lifecycle.

  3. User-Friendly Reporting Platforms: Reporting information is more straightforward with user-friendly platforms and accessible technology.

  4. Training and Support: It is crucial to provide training and support to government officials responsible for reporting to ensure that information is reported consistently and accurately. Training sessions can streamline reporting processes and address any challenges faced by reporting teams.


Beneficial ownership information reporting is crucial in providing regulators with the necessary transparency to minimize risks of various financial crimes, such as money laundering, terrorist financing, corruption, and tax evasion. Although the process of beneficial ownership information reporting may vary in different jurisdictions, companies need to understand the reporting requirements in their respective countries and ensure full compliance to avoid penalties and possible legal issues. Beneficial ownership information reporting is a significant step toward achieving a global, fair, and transparent business environment.

To navigate the complexities of the State and Local Fiscal Recovery Funds, adopting simplified reporting practices is essential for fostering transparency, efficiency, and accountability. By prioritizing clear communication and accessible reporting mechanisms, local governments can maximize the impact of recovery initiatives and contribute to the overall well-being of their communities. The success of these efforts lies not only in the projects funded but also in the ability to communicate their value to the public.

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